BKIN Technologies Purchasing Requirements from its Suppliers
Internal Ref: BT026
1. Quality system:
Supplier shall provide and maintain a quality system acceptable to BKIN Technologies Ltd. Compliance with the following requirement shall not preclude subsequent rejection until Supplier provides acceptable product. Supplier’s quality system is subject to review and approval by BKIN Technologies Ltd., during the purchase order contract duration. Supplier should have quality system compliant to ISO9001:2008 or higher [please provide a copy of Registration Certificate].
2. Right of Access:
All items on the purchase order are subject to surveillance, including facilities, equipment, personnel, product, procedures, systems and records at the Supplier’s facility. Supplier grants right of access to BKIN Technologies Ltd., personnel, or their representative, BKIN Technologies Ltd., customer and regulatory authorities to all facilities involved in the order and to all applicable records.
3. Certificate of conformance:
A certificate of conformance/compliance is required from the Supplier for parts and material in accordance with applicable purchase order, contract, drawing, specification and revision requirements.
4. Records:
All quality records created and/or retained by Supplier, shall be legible, stored and retained in a suitable environment to prevent damage, deterioration or loss. Quality records shall be retained by seller for a minimum of five years, unless otherwise specified. Records shall be available for review by BKIN Technologies Ltd., their customers and regulatory authorities in accordance with contract or regulatory requirements.
5. Flow-down of requirements:
Supplier is required to flow down all applicable requirements in the purchasing documents, including key characteristics where required, to sub tier suppliers.
6. Seller’s Traceability:
Supplier’s certificate of conformance/compliance and material safety data sheets are mandatory. Test reports/certificates of analysis when requested on order should be provided to specifications requested. All documentation should accompany shipment. Failure to provide documentation shall result in delay of receiving material, possibly affecting payment of invoice.
7. Shelf life:
A minimum of 75% shelf life is required upon delivery of all age-sensitive material, unless otherwise approved by the buyer. Certifications for shelf life items should include the following:
– type of material
– manufacturer’s name
– manufacturing date
– expiration date
– lot or batch number
8. Order Confirmation:
Orders should be acknowledged by Supplier within 48 hours from receipt.
9. Changes:
The Supplier shall notify BKIN Technologies Ltd., of changes in the product or service so it can be determined if the change has an impact on the quality or performance of a finished device.
10. Terms:
As specified on the order, unless otherwise arranged by the Supplier and buyer. All COD shipments require an invoice to be faxed to the buyer with correct value of order, prior to shipping.
11. Discrepancies:
The supplier should notify the buyer of any price or quantity discrepancy, prior to acceptance of the order or shipping of the material in writing.
12. Shipping:
The order should be shipped “COMPLETE” with our forwarder of choice, unless otherwise specified or agreed. If the Supplier is unable to use the forwarder requested, please contact the buyer for alternate choice.
13. Foreign object damage:
Seller shall maintain a program to control foreign object damage or contamination during manufacturing, assembling, inspection, storage, and shipment.
14. Delivery:
BKIN Technologies Ltd. requested delivery date = dock received date.
15. Non-conforming material:
When it is known to seller that material is nonconforming to buyer’s requirements it is expected that Supplier contacts buyer for approval prior to delivery.
Material received non-compliant to buyer’s purchase order requirements, including requested documentation, is subject to be on hold at buyer until issues have been resolved. This condition may cause delay of payment of sellers invoice.
When the root cause to a nonconformance is determined to be under the responsibility of the Supplier the corrective action is flown up and seller shall take necessary actions to prevent future deliveries of nonconforming products.
16. Tax:
Items purchased under this purchase order by BKIN Technologies Ltd. are for resale and as such are subject to Harmonized Sales Tax (HST).
Definitions:
Quality record: document and/or data that demonstrate conformance to specified requirements, and/or verify effective operation of the quality system. [i.e. certificate of conformance/compliance; test reports; etc.]
Certificate of conformance = certificate of compliance: an affidavit declaring all characteristics of the material/equipment conforms to the stated requirements on purchase order and/or accompanying document [i.e. drawing].
Registration Certificate: a document provided by a qualified third party registration body attesting that the Quality Management System is compliant to a recognized standard [i.e. ISO9001]
Supplier may be referenced as seller, vendor, contractor, or consultant.
Test Report is a detailed breakdown of the material properties.
Reference BKIN QMS form: BT026.Purchase Order Requirements.[website published date]
| REVISION HISTORY | |||
| Revision Date | Changes Made | Reason For Change | Approved By: |
| 04-Dec-09 | Created Purchase order requirements. | To support 74BT01-01 | Ian Brown |
| 5-Mar-11 | Tax notice updated to reflect HST; minor typos. | Ontario law July1, 2010 | Anne Vivian-Scott |
| 6-May-15 | Adjusted recorded retention time from 7 years to 5 years | For consistency with MLD retention requirements | Anne Vivian-Scott |